Accounting & Auditing

Admin,Hr,Accounts

admin,hr,accounts

• Daily Staff Attendance & Maintenance of Employees leaves record.
• General office administration and co-ordination of various departments and high levels of management.
• Directs plans and supervises work activities of subordinates in coordination with department heads.
• Organizes all personnel activities (updating and reviewing of employee’s personal files and data on the system).
• Manages the compensation and benefits aspects: salary scale, employee’s benefits, appraisal, medical insurance, career management…
• Review company HR policies and procedures in line with the overall corporate strategy.
• Recruitment of staff & review application/resume, interview job applicants, and make recommendations regarding applicant's qualifications.
• CVs screening.
• Schedule Interviews with candidates.
• Leading a team of Admin Executives, Reception, Security guards, and carry out periodical inspections at warehouses accommodation.
• Work with Payroll Dept to resolve timesheet and expense report issues.
• Assist employee upon his HR queries during his service life in the company.
• Assist in "first day" employment.
• Selection and Development of suitable recruiting channels to publish Job announcements.
• Review and verify Invoices as applicable.
• Make arrangements for provision of basic necessities in the office in order to ensure it proper functioning.
• Prepare and adopt necessary tools and methods to carryout Administration jobs in the most cost efficient manner.
• To look after the Staff Appointments & their transfers etc.
• Controls and manages office supplies and fixed assets.
• Receives and attends to guests and visitors.
• To check the Attendances of Security Staff and their on daily basis.
• Maintenance of House Keeping/Telephone Exchange.
• Company Motor Bikes Issues & Registration.
• Preparation details of utility bills and process payments within due dates.
• Pool Cars Management/to ensure maintenance and proper update.
• Develop new Administration processes.
• Perform any other related duty as and when required.
• Coach junior staff
• Maintain professional standards.
• Regular site visits whenever and wherever required.
• Supervise the following disciplines, as applicable: Accommodation, Maintenance, and Catering, warehouse Administration, Transportation, Security and General Administration Services.
• Gate Responsibilities.
• Arranges travel bookings and accommodation.
• Preparation & submission of Bills/Invoices to Accounts Department for Payment.
• Identify potential problems and develop solutions and procedures to remedy weaknesses.
• Arrange Out Door Activities.
• Arrange monthly meetings/events management.

• To prepare the salary of Staff/Correspondents.
• Daily Staff Attendance & Maintenance of Employees leaves record.
• To check the Company Receipts/Payments on daily basis and analysis of revenue and expenses.
• Preparation of daily, weekly and monthly bank position reports.
• To maintain Cash Book, Ledgers and subsidries.
• Preparation of Bank Reconciliation and Bank Book.
• To prepare the Payment Vouchers and cheques on daily basis.
• Arranges travel bookings and accommodation.
• Deduction of Provident Fund/EOBI Contribution from Staff Salaries.
• Preparation details of utility bills and process payments within due dates.
• Calculation of Overtime.
• Reconciliation of correspondents salary and process prompt payments.
• Handling Tax matters, Tax returns, calculation of tax deductible from salaries.
• Preparation of Debit/Credit Notes, Inter-company Accounts Reconciliation.
• Ensure deduction of tax from suppliers on all payments u/s 153,155 as per existing tax rates.
• Calculation and Reconciliation of suppliers and staff tax accounts with Ledger.
• Preparation of daily, weekly and monthly bank position reports.
• Preparation of suppliers & staff tax reports and ensure timely deposit into Govt treasury as per Income Tax regulations.

• Reconciling the receivables/bills and collection
With parties/Agencies
• Prepare statements of Accounts/Reports
• Prepare duplicate bills
• Data Entry, Calculating, Auditing, Compiling, Supporting documentation.
• Recovering amount of Rupees X from the parties / agencies in the assigned region.