Responsibilities
Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Recruit and train personnel and allocate responsibilities and office space
Assess staff performance and provide coaching and guidance to ensure maximum efficiency
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Manage schedules and deadlines
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Monitor costs and expenses to assist in budget preparation
Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
Organize and supervise other office activities (recycling, renovations, event planning etc.)
Ensure operations adhere to policies and regulations
Keep abreast with all organizational changes and business developments
Requirements
Proven experience as administration manager
In-depth understanding of office management procedures and departmental and legal policies
Familiarity with financial and facilities management principles
Proficient in MS Office
An analytical mind with problem-solving skills
Excellent organizational and multitasking abilities

Administration & Government relation.:

- Advice on what is best insurance company's based on the policy, services and fees.
- settle and process the payments for the invoices of the electricity, telephones, buildings repairs Etc..
- Monitoring & supervise the security guards, cleaning labors.
- Produce reports for management, Monthly.
- Follow-up of booking and confirmation of travel of employees to their country during the leave or final exit by issuing Travel orders and receiving tickets from the airline and handing over to the employee when traveling.
- Follow up the work the Printing job and brochures and send it to branches of the company.
- Follow-up issuance of work visas to the company at government agencies
- Follow-up letters and transactions that require ratification by the Chamber of Commerce or Foreign Affairs or embassies and consulates belonging to the company or employees of the company.
- Follow-up all transactions of the Labor Office for all employees.
- Follow-up all transactions of the Department with Gawazat to renew the Iaqama and exit re-entry or final exit visas and transfer sponsorship
- Monitoring & supervise the expediters.
- prepare the documents for the Iqama renewals, sponsorship transfer, etc...
- responsible for the saudiazation (certificate, saudiazation percentage).
- Attend the complex cases on behalf in courts, ministry of commerce.
- Receive the stationary requirements & requests from the departments, to coordinate with the suppliers.




* الإدارة والعلاقة الحكومية:

- تقديم المشورة بشأن ما هي أفضل شركة للتأمين على أساس السياسة والخدمات والرسوم.
- إنهاء و تسديد المدفوعات لفواتير الكهرباء والهواتف والمباني والإصلاحات الخ ..

- معالجة المدفوعات لفواتير الكهرباء والهواتف والمباني إصلاح الخ ..
- الإشراف على أقسام ( الخدمات المسانده ، الحراسات الامنية ، الأستقبال )

- اعداد التقارير الشهرية اللازمة إلى المدير العام .

- متابعة عملية الحجز والتأكيد لسفر الموظفين إلى بلادهم أثناء الإجازة أو الخروج النهائي بإصدار أ

- Prepare and print letters of employees and letters to Ministries.
- Issue the air tickets for employees to homeland or business trips, hotel reservations and to visitors as per the company policy.
Handling GOSI data and forms for all employees of the company.
- Follow-up letters and transactions that require ratification by the Chamber of Commerce, Foreign Affairs or embassies and
consulates belonging to the company or employees.
- Issuing the medical and vehicle insurances for employees and company .

From Aug-2002 to 2005, I was responsible for handling the administrative works for the shipping Department
- Coordinate between the supplier & the company.
- Prepare the shipping files based on the customs policy.
- Entering the shipping data in the system.
- Getting things done in the customs.
- Handling the secretarial works in the shipping Department