Receive and log in all incoming correspondences, submittals & Transmittals.
Circulate and distribute letters and documents originated by Discipline Engineers
File all submittals according to Atkins Site PQP filing system.
Manage all day-to-day documentation in the e-archiving system.
File all incoming and outgoing correspondence, transmittals and submittals according to PQP
Uploading, registering and transmitting of drawings via Primavera Unifier for Site Management and comply with Primavera regulations.

• Document controlling by organizing, storing, manage, and tracking paperwork, documents and computer-based information.
• Contributes to team effort by accomplishing related results as needed.
• Managing and maintaining all department documents.
• Archiving all department documents with proper filing convention.
• Maintaining transmittal logs (IN/OUT)
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Responsible for performing all functions related to Document Control, Document Archiving, Document Imaging and Maintenance of Document Register for Projects.
• List out all types of documents i.e. Contracts, Finance Documents, and Procurement Documents, Legal Documents, drawing, technical documents, submittals, Query Sheets, Shop Drawings Approvals and correspondence of internal & external letters. Giving them the unique
• Responsible for making list of submitted documents scanning, Indexing, Archiving and Releasing in the ECM System with Physical Location of the files.

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Submittals (Request For Technical Approvals)
• Follow up with consultant outstanding submittal status.
• Responsible for identifying and solving routine problems.
• Monitoring & managing the day to day administration requirement of over 200 staff member in a joint venture environment.
• Handled the tasks of scanning and indexing documents and manuals in to the electronic filing systems.
• Authenticate and appraise historical documents and archival materials. As well as organize archival records and develop classification systems to facilitate access to archival materials.
• Collect the approvals from the consultant for the progress payment.
• Providing work progress report to the head office.