- Provide support and assistance for officials, committees and boards of directors and coordinate administrative policies and procedures.
- Act as the point of contact between executives and employees/clients.
- Prepare agendas and plan for committee, board and other meetings.
- Plan appointments events and meeting rooms for committee, board and other meetings.
- Maintain clerical and administrative tasks including drafting letters, memos, reports, and other documents for senior staff
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors
- Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors to discuss issues and assess and recommend
various courses of action.
- Prepare the NDA’s & RFP’s for consultants.
- Liaise with departmental and corporate officials and with other organizations and associations on behalf of executives, committees and boards of directors.
- Attend and prepare the minutes meetings.
- Create regular reports and update internal databases.
- Make travel arrangements and prepare visa applications.
- Facilitate internal communication (e.g. distribute information and schedule presentations).
- Suggest more efficient ways to run the office and troubleshoot malfunctions.
- Review and recommend changes to company policies.
- Government Relations Services Portals MOI-MOL-MOFA-MUQEEM-TAMM-ENJAZ-GOSI-COC-WPSMunicipality-SCE-National Address-Muddad-QIWA.

A perfect knowledge in Government Relations Services Portals MOI-MOL-MOFA-MUQEEM-TAMM-ENJAZ-GOSI-COC-WPS-Municipality-SCE-National Address
Knowledge of organizational structure, workflow, and operating procedures.
Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
Ability to make a cooperative work environment.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Effective written and oral communication skills

Entering new IPO applications.
Receiving packages of applications from other regions and sort them.
Monitoring duplicated applications.
Supervision IPO team.
Maintain the attendance sheet of IPO team.

Maintain and follow up Government Relations transactions.
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Organize office operations and procedures
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office G&A budget, ensure accurate and timely reporting
Provide general support to visitors
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

Follow up Clients rentals.
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Maintain electronic and paper records ensuring information is organized and easily accessible