Summary

A. ADMINITRATION/ESTABLISHMENT
1) He will work as staff officer to Agency and Tehsil Zakat Committees under the overall supervision and control of FATA Zakat Department.
2) He will be the controlling officer for the purpose of financial discipline and Administrative control of office.
3) He will act as Drawing and Disbursing Officer (DDO) for his Agency and Tehsil Zakat Committees.
4) He will manage the budget of Agency and Tehsil Zakat Committees in accordance with the financial rules of the Government of KPK, including such orders and instructions as are issued by the Govt from time to time regarding budget management including re-appropriation, re-conciliation, revised estimate, schedule of new expenditure and preparation of yearly budget etc.
5) He will operate the budget of Agency and Tehsil Zakat Committees through Accountant General KPK, or as the case may be, the Agency Accounts office concerned.
6) The A.C.Rs of the Agency Zakat Committees and Tehsil Zakat Committees shall be initiated by the Agency Zakat Officer.
7) He will be the sanctioning authority of casual leave in respect of staff of agency and Tehsil Zakat Committees.
8) He shall ensure compliance of the instructions given by the FATA Zakat Department in particular cases in letter and spirit.
9) He will ensure timely preparation and submission of periodical returns such as all kinds of statements pertaining to utilization of budget grant or Zakat fund, to the FATA Zakat Department.
10) He will refer all financial matters to the FATA Zakat Department for approval which are not covered under the powers of Drawing and Disbursing Officer.
11) He will produce record of revenue budget of Agency and Tehsil Zakat Committees to the officers/officials of Audit Department for periodical inspection or audit as and when required by them. He will prepare replies to the audit observations/advance paras/Draft paras and ensure timely submission of the same to the quarter concerned.
B. ZAKAT AND USHR AFFAIRS
1) All the work of the office pertaining to Zakat Fund should be put up to the Chairman Agency Zakat Committee through him. He will assist Chairman as Secretary to Agency Zakat Committee according to the Zakat and Ushr Ordinance 1980, rules, regulations and instructions of Government.
2) He will act as co-signatory with Chairman Agency Zakat Committee for the operation of Agency Zakat Fund. He will prepare and keep record of accounts of Agency Zakat Fund according to the instructions issued by the competent authorities from time to time.
3) He shall be responsible to keep cheque books of Zakat Fund in his safe custody and ensure that the same are used in accordance with instructions of the Audit Department/Treasury and are not misused in any case.
4) He will be Secretary of his Agency Zakat committee. He will arrange periodical meetings of Agency Zakat Committee and ensure circulation of agenda to all concerned.
5) He will manage and supervise work of the Tehsil and Local Zakat Committees in the Agency and ensure that Zakat Fund is utilized in accordance with the prescribed procedure and percentage under different sub heads.
6) He will carry out special audit of the Accounts of a Local Zakat Committee as and when required by the Agency Zakat Committee/FATA Zakat Department.
7) He will prepare monthly inspections programme of Tehsil and Local Zakat Committees and get the same approved by the FATA Zakat Department.
8) He will furnish complete lists of Local Zakat Committees, Darul Ulooms and other institutions getting assistance from Zakat Fund to FATA Zakat Department.
9) He will prepare categorize wise lists of Mustahiqeen assisted out of Zakat Fund through Local Zakat Committees and institutions etc.
10) He should provide guidance to the Chairman and members of Local Zakat Committees in connection with disbursement of Zakat Fund and maintenance of its account.