Implement and maintain document control processes and procedures.
Manage all flows of documents either in electronic form or on paper support
Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving)
Maintain and manage electronic and hard copy documents as required
Process incoming documentation (registration in the DMS, internal distribution, archiving)
Process outgoing documentation (transmit to Client and Suppliers)
Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers)
Ensure control and coordination of projects documentation and data
Ensure all drawings/documentation are correctly identified, distributed and filed/stored
General document control activities such as photocopying, scanning, analysis of supplier’s documents compliance with Project standards regarding numbering and all others aspect related to document quality
Assistance in the preparation collation and issue of reports and registers as may be required
Communicate and liaise with Project Teams, Suppliers to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required
Monitor technical documents review and approval in accordance with agreed schedule
Produce internal and external (Clients and Suppliers) over-due reports
Ensuring the use of standardized forms and templates
Set-up Projects folders and facilitate Project communication process
Establish and maintain the Master Document Register in cooperation with the Project team

Keeping proper soft records & Registers for incoming and outgoing documents.-Coordinating with all departments of the company in order to assure that all documents are kept in the right place and in the right department file archive-To ensure that all project documents are well checked and submitted/ reviewed on time prior to the documents submission due date-Effectively follow the company’s standard operating procedures in receiving of documents. -Submitting or forwarding documents punctually and with standard quality. Ensures that all documents have no errors in filenames/ numbering system/ submissions/ etc before receiving it from Main Contractor and forwarding to the next department to avoid confusion.-Preparation of all documents and communicating with departments in order to make Review early and send back before finishing the cut of period.-Enabling scientific numbering system.-Scan all documents and doing hyperlink with submittal number.-Updating document logs and schedules in network system.-Distributing documents as per the requirements of engineering department.-Coordinate with Field Inspection Request (FIR) Material inspection request (MIR) Submittals/ correspondence/ Daily Manpower Reports.-Co-ordinate with contractor’s & Client’s Document controlling department.-Submitting the proposals for NCR close out.-Preparation of daily/ weekly/ monthly site progress Reports -Assist the Project Manager for Client Daily/Weekly & Monthly Reports preparation & Manpower Allocation etc.