- Ensure all inventory and stock management systems are maintained accurately, within the agreed parameters and in a timely manner.
- Assist in receiving of supplies and enter in to system in timely manner.
- Provides assistance in solving supplies problem by giving information on the availability of items and offers substituted if acceptable.
- Provides status of all open PRs to end users that are under her responsibility.
- Verifies and reviews picking lists on the accuracy of items issued, i.e., minimum/maximum is followed, etc…
- Closely coordinates with Purchasing Services' buyers to ensure that delivery dates and other purchase specifications are properly stated in the purchase order.
- Reviews items with expiry dates and prepare appropriate actions as required.
- Replenishes stock items on a timely manner.
- Reviews stock level to avoid nil stock situations.
- Maintain the minimum/maximum inventory stock level.
- Maintain s records and proper filing of all documents related to inventory.
- Reviews items with expiry dates and prepare appropriate actions as required.
- Observe correct stock receiving process.
- Receives the invoices from receiving according to purchase order specifications.
- Checks items received according to item description, brand name, quantity, unit of measurement, fixed price.
- Ensure that all shelf stock and issues are so placed /issued in accordance with their expiry date and shelf like sequences.
- Enters stock request in to system and print issue/transfer voucher.
- Produce periodical reports as per schedule provided.
- Conduct perpetual inventory count as planned.
- Performs any related duties assigned.

- Ensure competent quality execution of all regular purchasing duties and administrative works related with purchasing.
- Execution and monitoring of all regular purchasing duties.
- Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with the suppliers.
- Ensure to receive minimum of 3 quotes and standard items should bind with contracts. Quotes comparison sheet has to prepare and should obtain signature according to the approval matrix
- Negotiate for the best purchasing package in terms of quality, price, terms, deliveries and services with the suppliers and contractors assigned.
- Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.
- Prepare & issue purchase orders in accordance to specifications and agreed terms and conditions.
- Monitor and coordinate deliveries of items between suppliers.
- Interpret specification, drawings and coordinate with the initiator and suppliers to find the right product.
- Consolidate requirement of different department and obtain financial advantage
- Ensure PRs converting in to PO within the defined schedule and delivery completed and PO closed on time.
- Handling and monitoring of claims to department and vendors for defectives, shortage, missing parts.
- Liaise with Account Department on payment matters.
- Ensure applicable environmental and safety are communicated to the supplier.
- Qualification and performance evaluation of vendors.
- Perform other duties as assigned.